Software for regulated care
The admin nobody budgeted for.
Your care system runs the care. These thirteen tools run the work around it, in one login.
Rota & cover · five tools
Monday morning, one export.
Upload the week and every visit with nobody against it comes back grouped by client, with the email already written.
- Unallocated Visits — every visit with nobody against it
- Template Coverage — clients whose visits never reached a template
- Outside Availability — Care Pros working beyond declared hours
- Shadow Reconcile — shadowing matched against introductions
- Communicate Unallocated — an editable email listing the gaps
Care & compliance · six tools
The chase runs itself.
Cycles rebuild their own due dates as you complete them, so nothing quietly falls off the list between inspections.
- Supervision — who is due, who is overdue, what is next
- Care Certificate — progress by standard, with drafting help
- Client roster — active clients, FCS assignment, live-in status
- Live-in — placements, risk bands and touchpoints
- Governance — a monthly score with a coached recovery plan
- Check — spelling, grammar and tone before anything is sent
Documents & access · two tools
A recording in. Your document out.
Meeting Notes writes into your own template, then answers questions about what was agreed.
- Meeting Notes — diarised transcript poured into your .docx
- Your team's portal — named logins and control over who sees what
What it costs otherwise
Five tools, or one.
Move the slider to your office size. Everything below is a published list price.
30 Care Pros · 3 office managers
Plus around 26 hours of office admin a month — that one is illustrative, we have not measured it across a client yet.
What the total is made of
| The job | Bought separately | Per month |
|---|---|---|
| Supervision & appraisal tracking | Breathe HR, Regular | — |
| Care Certificate & training | Careskills Academy, per learner | — |
| Policies, audits, mock inspections | QCS Compliance Centre | — |
| Meeting transcription & notes | Fireflies Business, per seat | — |
| Writing and tone checks | Grammarly Pro, per seat | — |
| Unallocated visits | Read off the rota export by hand | — |
| Template coverage | Spotted by eye, or not at all | — |
| Outside availability | Noticed when a Care Pro declines | — |
| Shadow reconcile | Cross-checked manually | — |
| Communicate unallocated | Written from scratch each week | — |
| Client roster & FCS | Held in the care system, re-keyed | — |
| Live-in placements & touchpoints | Spreadsheet and a co-ordinator’s diary | — |
| Your team’s portal | Usually bespoke, or not available | — |
Published list prices, checked 12 September 2026, excluding VAT. QCS does not publish pricing; £99 is the figure single-site providers are typically quoted. Seat-based tools are counted per office manager. Sterling does not replace your care management system — it does the work that sits around it.
Built for the sector
Made with a care office, not for a market.
Every module exists because somebody in a care office was doing the work by hand. It speaks the language you already use — Care Pros, FCS, supervisions, live-in — because it was written next to the people doing it.
Each office's records are its own. Offices in the same franchise cannot see one another's staff, clients or figures.
The other half of Sterling
Social media, when you want it.
We still write, schedule and publish for care providers, with every post approved by you before it goes anywhere. It is now one part of what we do rather than the whole of it.
See it running, then decide.
Half an hour with a senior person, walking you through the software and answering honestly whether it fits your office.