Software for care providers
Your care system runs the care. This runs the rest.
Rota gaps, supervisions, Care Certificate evidence. Thirteen tools for the work that still lives in spreadsheets.
What it does
Three jobs your office does by hand.
Built inside a working home-care office, against real exports and real templates.
Five tools
Fill the rota
Read the week’s export and get back every visit with nobody against it, grouped and ready to send out.
Six tools
Stay inspection-ready
Supervisions, Care Certificate evidence, live-in touchpoints and a monthly governance score, all chasing themselves.
Eight tools
Write the paperwork
Meeting notes, invoices, newsletters and posts — drafted for you to change, never sent without you.
Rota & cover
Monday morning, one export.
Upload the week and the uncovered visits come back grouped by client, with the email already written.
- Every visit with nobody against it
- Clients missing from a template
- Care Pros working outside declared hours
- Shadowing matched to introductions
Care & compliance
The chase runs itself.
Supervision cycles, Care Certificate standards and live-in touchpoints rebuild their own due dates as you complete them.
- Who is due, who is overdue, what is next
- Progress by standard, with drafting help
- Live-in placements and risk bands
- A monthly score with a recovery plan
Documents & money
A recording in. Your document out.
Meeting Notes writes into your own template, then answers questions about what was agreed.
- Diarised transcript, your .docx layout
- Actions and owners pulled out
- Invoice runs and an immutable ledger
- Named logins, with control over who sees what
What it costs otherwise
Five tools, or one.
Move the slider to your office size. Everything below is a published list price.
30 Care Pros · 3 office managers
Plus around 26 hours of office admin a month — that one is illustrative, we have not measured it across a client yet.
What the total is made of
| The job | Bought separately | Per month |
|---|---|---|
| Supervision & appraisal tracking | Breathe HR, Regular | — |
| Care Certificate & training | Careskills Academy, per learner | — |
| Policies, audits, mock inspections | QCS Compliance Centre | — |
| Meeting transcription & notes | Fireflies Business, per seat | — |
| Writing and tone checks | Grammarly Pro, per seat | — |
| Unallocated visits | Read off the rota export by hand | — |
| Template coverage | Spotted by eye, or not at all | — |
| Outside availability | Noticed when a Care Pro declines | — |
| Shadow reconcile | Cross-checked manually | — |
| Communicate unallocated | Written from scratch each week | — |
| Client roster & FCS | Held in the care system, re-keyed | — |
| Live-in placements & touchpoints | Spreadsheet and a co-ordinator’s diary | — |
| Your team’s portal | Usually bespoke, or not available | — |
Published list prices, checked 12 September 2026, excluding VAT. QCS does not publish pricing; £99 is the figure single-site providers are typically quoted. Seat-based tools are counted per office manager. Sterling does not replace your care management system — it does the work that sits around it.
Half an hour, and an honest answer.
A call with a senior person who will walk you through the software and tell you honestly whether it fits your office. No obligation either way.
Call 07802 644660
Also from Sterling
Social media, same care.
Posts drafted, designed and scheduled for regulated sectors, approved by you before anything publishes — in the same portal your managers already use.
How the social side works· Home care